Brandy Armstrong, OES Student Activities Chair and Social Media Coordinator
Does your Chapter or Student Branch Chapter need funds to kickstart a member drive or pay for chapter events? Do you or another member of your geographic unit need assistance with travel to the next OCEANS conference? IEEE OES has funding available this year for two NEW programs that could help raise money for your geographic unit or fund member travel to OCEANS. The first program describes how to apply for Student Branch Chapter support funding and the second program describes how to apply for Social Media Initiative funding. To participate, all proposals must be submitted before September 30th 2018, which will allow OES to disburse the funds before the end of the year. Sending in applications early will help to ensure funding is still available!
Students mingle with Oceanic Engineer Society committee members during the OCEANS’17
Anchorage student mixer.
Student Branch Chapter Support Program
The IEEE Oceanic Engineering Society (OES) has begun a new Student Branch Chapter (SBC) support program. This program is designed to provide financial support to the SBCs for the following:
- Financial support to a maximum of two SBC chairs or representatives to attend each OCEANS conference where they will be involved in supporting the society, the conference and promoting student activities and participation.
- Financial support, up to a maximum of $2,000, for SBC initiatives such as technology demonstrations and/or participation in contests/competitions where OES related technologies are demonstrated.
The financial support for travel to OCEANS and for technology initiatives will be based on the available funds and the activity of the SBCs. Funding will also be considered for activities that can “kick start” an SBC to increase its society involvement.
To participate, 90 days prior to the date funds are required, the SBC should provide the student activities coordinator, Brandy Armstrong, the name and contact information of the SBC chair or representative who is nominated to attend the next OCEANS conference.
And/or, the SBCs interested in a technology initiative can provide a not to exceed one-page request for support that indicates the following:
- Description of the initiative
- Identify who in the SBC is involved
- What the benefit to the SBC and the OES will be
- Required amount and time frame for the funding
- Existing funding (student chapter funding, local chapter funding)
In addition, both travel support and technology initiative requests will need to include:
- Description of plans to share (website, information, photos, video) the supported activity on social media (IEEE OES LinkedIn group—https://www.linkedin.com/groups/151980, Facebook page—https://www.facebook.com/IEEEOES/, Twitter—https://twitter.com/ieee_oes)
- Timeline for submitting a Beacon article detailing the supported activity once it has been completed
Those SBCs interested should send inquiries to the student activities chair firstname.lastname@example.org.
Supporting OES Social Media Through Member Involvement Program
The IEEE Oceanic Engineering Society (OES) has a new IEEE OES organizational units support program. This program is designed to provide financial support up to a maximum of $2,000, to the branches and chapters for the following:
- Build a website and social media pages for their unit and maintain an active presence
- Provide Live coverage of an OES sponsored event/conference (such as OCEANS) on their unit’s existing social media pages (tagging OES) and on OES social media pages. Travel expenses for one person or a Maximum $2000 for a locally hosted event. See requirements below.
- Contribute to themes chosen for the social media calendar by writing and submitting articles covering IEEE OES member activities to Earthzine & Beacon, recording videos of IEEE OES lectures/events, or blogging on their local chapter/branch website (this would require submitting articles to be reviewed/edited for appropriateness).
- Run a campaign (membership drive, meme contest, video/picture contest, etc.) to bring attention and followers to OES social media.
- Funding will also be considered for creative activities that can “kick start” OES social media presence by increasing the number of followers. Be creative and propose another way to enhance the OES social media presence.
The financial support for travel to events and for social media initiatives will be based on the available funds and the activity of the units.
To participate, 90 days prior to the date funds are required, the unit should provide the social media coordinator, Brandy Armstrong, the name and contact information of the unit chair or representative who is nominated to attend and provide live coverage of an event and/or, the unit interested in a social media initiative can provide a not to exceed one-page request for support that indicates the following:
Follow @IEEE on Twitter for the latest OCEANS updates, society news and to get the scoop on cutting edge ocean technology.
- Description of the initiative
- Identify who in the unit is involved
- What the benefit to the unit and the OES will be
In addition, social media initiative requests will need to include:
- Description of planned schedule for sharing (website, information, photos, video) the supported activity on social media (IEEE OES LinkedIn group—https://www.linkedin.com/groups/1519807, Facebook page—https://www.facebook.com/IEEEOES/, Twitter—https://twitter.com/ieee_oes)
- Timeline for submitting an Earthzine or Beacon article detailing the supported activity once it has been completed
Those geographic units interested should send inquiries to the social media coordinator email@example.com.
Rules for Official IEEE OES Social Media Posting
- Follow IEEE social media policy https://brand-experience.ieee.org/guidelines/digital/social-media/
- Use relevant popular hashtags and OES tags and hashtags
Like and Follow IEEE Oceanic Engineering Society on Facebook to
view live feed and update from OCEANS’18 Kobe.
Requirements to Receive Funding for Social Media Reporting at OES Sponsored Conferences/Events
- Must be willing and able to acquire (purchase or borrow) and use a smart phone (or other multimedia device) to take pictures and recordings and post to social media during the event
- Prior to conference, review the schedule and write out a schedule/plan for what sessions, activities and interviews will be covered each day (requirements below) and how they will be incorporated into a Beacon article or video required to be submitted following the event. This plan must be submitted 2 weeks ahead of the event to the social media coordinator Brandy Armstrong at firstname.lastname@example.org.
- Sessions: Reporters must cover at least two sessions (2 posts if there is only one session) in the morning, two in the afternoon, each day that there are sessions (at least 4 post a day related to session coverage). Each post must contain 40-100 characters of text.
- Activities: Reporters must attend at least 2 social activities and post at least 2 photos from each mixer, reception, gala or other social activity attended. Each post must contain 40-100 characters of text.
- For a competition held in conjunction with a conference, reporter must interview 3 or more competitors, quote them (40–100 characters) with photo of the competitors with their entry or do a short live interview (3–5 minutes).
- If the event being covered is solely a competition (no associated conference), reporter must interview at least 4 teams for each day that the competition is taking place and record live video of the final rounds of competition. If possible, contact teams ahead of time to set up interviews.
- Vendors/new technology: At least once a day do a short (1–5 min) “live” interview with a vendor at their booth covering new technology/cutting edge science—use both vendor tags and OES tags
- Members: At least once a day do a short (1–5 min) “live” interview with an OES member or chapter (anyone who is actively involved is great) preferably in front of a backdrop with the OES logo on it
- Miscellaneous: other events/topics could be of interest to cover on OES social media. Please include this in the written plan for prior approval.
- Prior to conference, ensure social media apps are installed on your smart phone to access Twitter, LinkedIn and Facebook.
- Following the conference, submit an article to Beacon that is 1000 to 1600 words long and contains 5-10 pictures or submit a video compilation from the event that is 10 to 18 minutes long. Or some combination of the two. Submissions could cover: new technology, cutting edge research, competitions associated with the conference, member involvement, or another topic with prior approval.
For additional information please contact Brandy Armstrong at email@example.com.