Guide for Authors – IEEE JOE

Careful manuscript preparation is a crucial part of the publication process. Authors without extensive experience in writing journal manuscripts in English are advised to consult a specialized professional editing service, or a colleague with strong technical English language skills for help editing their manuscripts. Poorly written or prepared manuscripts will be returned to the authors without review.

If your submission includes work that has been presented previously OR has been rejected from another publication, please note the following JOE requirements –

• After successfully submitting the paper, you will receive an acknowledgment by e-mail.
• The Corresponding Author can check the status of a submitted manuscript by logging on to https://controls.papercept.net/journals/joe.
• About three to four months after the submission of your review-ready manuscript you will receive a notification about the publication decision. Please do not contact the journal requesting a detailed status update until after this time has passed.

The articles in this journal are peer reviewed in accordance with the requirements set forth in the IEEE Publication Services and Products Board Operations Manual –

http://www.ieee.org/documents/opsmanual.pdf.

Each published article was reviewed by a minimum of two independent reviewers using a single-blind peer review process, where the identities of the reviewers are not known to the authors, but the reviewers know the identities of the authors. Articles will be screened for plagiarism before acceptance.

(IEEE Publication Services and Products Board Operation Manual, section 8.2)

If a manuscript is substantially similar to any previous journal submission by any of the authors, its history and some explanation must be provided to the Editors at the time of submission. If a manuscript was previously reviewed and rejected by the IEEE-JOE or a different journal, the authors shall provide to their Associate Editor copies of all correspondence involving the earlier submission and explain why they wish to submit it for publication in the IEEE-JOE. The authors of a manuscript found to have been plagiarized from others or to contain a crossover of more than 25% with another journal manuscript by any of the authors will incur sanctions.

Sanctions for the above-noted infractions may range from immediate rejection of the manuscript in question, to prohibition against all the authors for any new submissions, either individually or in combination with the authors of the plagiarizing manuscript, as well as in combination with new coauthors, to ALL the Society’s publications (journals, conferences, workshops). The prohibition shall continue for at least two years from notice of suspension.

Each new submission will be screened for plagiarism prior to review.

The IEEE owns the copyright to the technical material it publishes; thus authors are required to fill out an online IEEE copyright transfer form during the manuscript submission process. With this online IEEE copyright transfer form, authors certify that the material they submit for publication is available for general dissemination. It is the full responsibility of the authors, not the IEEE, to determine whether proprietary or classified restrictions of any kind apply to the material they submit, and to obtain prior consent from other parties when required. For additional information see: https://www.ieee.org/publications/rights/copyright-faqs.html

This publication is a hybrid journal, allowing either Traditional manuscript submission or Open Access (OA) manuscript submission. Upon submission, if you choose to have your manuscript be an Open Access article in order to enable unrestricted public access, you commit to immediately pay the US$2,645 OA fee, plus applicable taxes. If you would like your manuscript to be a Traditional submission, your article will be available to qualified subscribers and purchasers via IEEE Xplore. Immediate payment is not required for Traditional submission.

For any questions regarding IEEE’s Open Access policy, please refer to IEEE Frequently Asked Questions on Open Access: https://open.ieee.org/index.php/about-ieee-open-access/faqs/

STEP ONE: 

STEP TWO:

STEP THREE:

Complete the Required Actions listed on the Final Submission page. You may leave this page, log out and return to this page later to continue. The steps can be completed in any order. Click “Save” at the bottom of each page before returning to the main final submission page.

1. Finalize the title and author list.  
   Note: authors may reorder the author list or reassign the corresponding author, but the addition or removal of authors is not permitted.
   
   
2. Transfer copyright to IEEE  
   Important: after completing the procedure at the IEEE Copyright site, you must follow this instruction on the Congratulations page: “Click on the Return button below to return to the Originating Site.”  
   If you do not do this then you will need to log in again at the JOE Submission and Review Management System. 
   
   Read this if you are not authorized to transfer copyright yourself: 
   If you are not authorized to transfer the copyright of this publication yourself but need another person in your organization to do this then please access the IEEE Copyright Wizard by clicking on the Continue button below and supply the correct answers to its questions. It will ask you for the details of the person who needs to be approached. 
   
   As soon as this other person has completed the procedure Journal of Oceanic Engineering Submission and Review Management System will be automatically updated and you will be able to complete the submission. 
   
   Read this if copyright was transferred but the submission system does not seem to know: 
   If you believe that copyright of your paper has been transferred but Journal of Oceanic Engineering Submission and Review Management System does not seem to be aware of this then you may do one of the following to correct this.
   
   If you just returned from the IEEE Copyright transfer server, then click once or twice on Refresh.
   
   If you referred the IEEE eCopyright server to someone else to transfer the copyright for your submission then please wait until this person has completed the transfer 
   
   Contact the IEEE JOE Editorial Office at journal@ieeeoes.org with a request to update the copyright settings for your paper. Attach a copy of the copyright agreement that you received from IEEE.
   
   For any problem related to the IEEE eCopyright server, including requests for a copy of the copyright agreement if you mislaid it or did not receive it, contact IEEE at ecopyright@ieee.org.
   
   

3. Complete the submission metadata
   Open Access option: 
   This publication is a hybrid journal, allowing either traditional manuscript submission or Open Access (author-pays OA) manuscript submission. By selecting “Yes” to the Open Access question below, you commit to pay the $2,645 USD APC if your manuscript is accepted for publication in order to enable unrestricted public access. 
   Many institutions offer assistance for open access funding. Check the IEEE Open institutional partners page to see if yours is one.
   If you select traditional submission, your article will be available to all qualified subscribers and purchasers via IEEE Xplore. No OA payment is required for traditional submission. 
   For any questions regarding IEEE’s Open Access policy, please refer to the document An FAQ on IEEE Open Access.
   
   

4. Human and animal research disclosure 
   To review the IEEE policy on human and animal research, see the IEEE Publication Services and Products Board Operations Manual.
   
   

5. Code Ocean option
   Code Ocean is a cloud-based computational reproducibility platform, integrated with IEEE Xplore, that enables IEEE authors to publish their executable code associated with research articles. Code may be uploaded at submission, revision or after acceptance of the article.
   Sign up/login to Code Ocean
   Upload and submit the code associated with your article: 
   Code Ocean will verify the code is operational and help with any issues.
   Your executable code will be published on Code Ocean and available to share.
   Your code will also be assigned a DOI for proper attribution and increase its discoverability.
   Once the article is published, a tab featuring your code will be added to the article page on IEEE Xplore.
   For more information, see their FAQs.
   
   

6. Option to Submit Your Data via IEEE DataPort.
   IEEE authors may upload up to 2TB of data related to their article to IEEE DataPort at no cost (or at low cost if the article must be Open Access).
   Once your data is uploaded to DataPort, a DOI (Digital Object Identifier) will be provided immediately. The IEEE DataPort DOI should be entered in the DOI field below and should be included in your main manuscript file. Providing data with your article can strengthen your submission and make your research more easily reproducible. You can upload your data files at any time (before, during or after the publication process).
   The About IEEE Dataport page provides instructions and answers to commonly asked questions. Use this link to access IEEE DataPort.
   
   

7. Upload the final version of the manuscript.
   Upload a PDF of the final, accepted manuscript in double-column, single-spaced format and with embedded inline figures and tables, to be used by the IEEE Publications Editor. This file is essential because it is the standard against which all typesetting and copy editing will be checked. Therefore, please make sure your pdf is as accurate and correct as possible.
   
   

8. Upload the Source files of your final paper in a single zipped archive file that includes the following files:
   1. Article source file(s): 
      LaTeX or MS-Word file of the final manuscript text, double column, single spaced format with embedded inline figures and tables, prepared using the templates available at https://template-selector.ieee.org/secure/templateSelector/format?publicationTypeId=1&titleId=17&articleId=3.
      Please include all authors’ names and affiliations on the first page.
   2. Figure files: 
      • EPS or TIFF format 
      • Please give each figure file the same name as it has in your manuscript text, e.g. fig.1, fig.2a, fig.2b, fig.2c, fig.3  
      • Figure files may be color, or black & white, or a mix of both.   
      • If your figures contain fonts, ensure that they are legible at A4 size printing of the paper. Type size should appear approximately 8-10 pts when viewed on A4 size paper. 
   3. A short biography for each author. All author bios can be combined into a single document. (If author bios are included in the article file, it is not necessary to provide a separate file.)
   4. A source file photo (JPEG, EPS, TIFF) for each author. Please provide a separate file for each author, and label it with the author’s name.  (These source files must be provided even if author photos are embedded in the article file.)

Upload any Multimedia Attachment (this step is present only if the accepted paper had already a multimedia attachment.) Your Multimedia Attachment should contain all the multimedia files (e.g., data, videos, etc.) as well as the ReadMe.txt and Summary.txt files in text format, all in a single zipped archive file. 

Note for authors:
You may also wish to further the impact and visibility of your work by writing an accompanying short layman-language interpretation for your Journal article. For this, you may consider submitting a short article to the science communication magazine of the IEEE Oceanic Engineering society, Earthzine (www.earthzine.org). Earthzine will not do a technical peer review of your plain-language article as it is tagged to your paper, but the blog may undergo a quick copyediting review to make it easier to read/accessible to a general audience. For more information, see https://earthzine.org/about/how-to-submit/